Team Managers

This manual provides guidelines and instructions for Team Managers. It ensures consistency and efficiency in managing the team and enhances the experience for players, coaches, and parents.

Role of the Team Manager

The Team Manager handles the administrative and organisational aspects of the team, allowing the coach to focus on training and development. Key duties include communication, scheduling, game day coordination, and adherence to club policies.

Team Manager Responsibilities

Communication

• Set up team group chat via Messenger or Whatsapp.
• Serve as the primary point of contact between the club, coaches, parents, and players.
• Provide information regarding training time, game times, court number and game locations and any changes.
• Address questions and concerns from parents and players.
• Check Majestri if any of the players do not consent to having their photographs shared online and adhere to this when taking team photos for social media or website purposes.

Scheduling

• Coordinate practice times and locations with coaches and the club.
• Ensure all team members are informed of the schedule and any updates.

Game Day Duties

• Prepare and distribute a scoring roster for games. This can be done via the team chat at the start of the season or week by week, making sure all families are take in turns of scoring.
• Ensure all players have the necessary equipment for training (basketball and drink bottle) and uniform for games.
• It is preferred that the Team Manager sits on the bench with the players and Coach to assist with substitutions or injuries (if required).

Pre-Season Preparation

Players Registration

Majestri

All players must be registered in Majestri via the club link

Play HQ Registration

·         All players must register with Bendigo Basketball Association on Play HQ via the link sent from the Age Group Coordinator (AGC) before the season starts.

·         An annual insurance fee is required in the amount of $29.00, covering insurance with the Basketball Victoria (BV). An additional annual fee of $5.50 is also payable to BV as a development levy.

It is your responsibility to ensure that ALL players are registered in Play HQ. You will be given access to view players registered via your Age Group Coordinator (AGC). Players will not show up on the Ipad on game day if they are not registered and will not be covered for insurance purposes. No player is allowed to take the court if they have not registered.

Uniforms

• New players need to organise their uniforms as soon as possible.
• Players must have their singlet number allocated before ordering a uniform.
• Urgent action is required to ensure uniforms are ready before the games start.
• Uniforms must be sorted by the end of the grading period (four weeks) to avoid penalties (points deducted) at each game.
• Jersey numbers are limited, and players cannot choose their own to prevent duplication within the team or age group. Players must source a number from the Uniform Coordinator.

In-Season Duties

Practice Organisation

• Communicate practice schedules to players and parents via the team chat.

Game Preparation

• Confirm game times, court, location, and opponents via the team chat.
• Remind families who is on scoring duty prior to the weekly games.

Scoring Duties

• Sharing scoring duties involves all families and distributes team responsibilities.
• Coaches' families are exempt from scoring duties.
• All scorers must be 12 years or older.

Scoring Roster via Team App

• Locate your scoring roster on Team App under your team profile.
• Plan the scoring roster for the season ahead to allow time for any necessary swaps.
• Each Team Manager manages the roster differently:
• List families alphabetically by surnames.
• List by player numbers.

Finals Season

• During season finals, you can either continue the roster as usual or, if every family has had a fair share of scoring for the season, open it up for volunteers.

Scoring Roles

• Both teams must have a scorer ready at the table 10 minutes prior to the game starting.
• Responsibilities include:
• Ensuring the coach(es) and all players present at the game are listed.
• Starting the clock.
• Recording all game scores and fouls.
• Ensuring the record matches the scoreboard.
• Providing updates to coaches as required.

Scoring Guide

• A guide to scoring on Play HQ on the iPad at Bendigo Stadium is available for reference here. Basketball Electronic scoring overview – PlayHQ

Code of Conduct

For Players

• Emphasise the importance of sportsmanship, teamwork, and respect.
• Outline expectations for behaviour during practices, games, and events.

For Parents

• Encourage positive support and respect for all players, coaches, and officials.
• Outline expectations for behaviour at games and team events.

For Coaches and Team Managers

• Maintain professionalism and set a positive example for players.
• Adhere to club policies and guidelines.

Emergency Procedures

Medical Emergencies

• Have a plan in place for dealing with injuries or medical emergencies.
• Ensure a first aid kit is available at all practices and games.